OASIS PETROLEUM Administrative Assistant in HOUSTON, Texas
Job Summary: The ideal candidate will be experienced in handling a wide range of support related tasks and will be able to work independently with little or no supervision. This person must be detail-oriented, be exceedingly well organized, and have excellent interpersonal skills. Also, needs the flexibility that comes with handling personal assistant responsibilities. The successful candidate must have the ability to interact with a wide range of people from office staff to executives in a dynamic environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient. A high level of professionalism, confidentiality, and judgment is crucial to this role. Expert level written and verbal communication skills, strong decision making ability, and attention to detail are equally important. This position will report to the Regulatory and Government Affairs Manager, and is located in downtown Houston, TX. Level and salary commensurate with experience. Essential Job Functions: Manage heavy calendar movement, requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings Prioritize and manage multiple projects simultaneously Arrange travel schedule and reservations, prepare itineraries Handle all incoming and outgoing mail Prepare and edit letters, manage basic PowerPoint and spreadsheet files Create and maintain a contact database Maintain budget spreadsheet and track invoices as needed Handle all department mail Manage record retention and filing responsibilities Facilitate meetings as needed Handle additional projects as assigned This job description is not intended to be an all-inclusive list of duties and responsibilities of the position Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor. Minimum Qualifications: High school diploma or GED Excellent calendar management skills Proofreading and editing skills Efficient communication and interpersonal skills is critical Experience assisting management with the creation of PowerPoint presentations Strong knowledge of MS Office, including word, Excel, PowerPoint and Outlook Physical Requirements and Working Conditions: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone Preferred Qualification: 2 years of experience Paralegal Certificate Ability to manage flexible work hours and after hour requirements Candidates must pass drug screen and background check. Convictions will be reviewed on a case by case basis; convictions will not necessarily bar a candidate's employment.